Crown Point The Crown Point town clerk has been rebuked by the state.
An audit by the state comptroller’s office has found town clerk Linda Woods did not collect fees and make bank deposits in a timely fashion. The audit also criticized the town board for not monitoring Woods’ activities.
“The clerk did not collect Monitor Bay Campsite rents in accordance with town policy or deposit all clerk fees, licenses, and water and sewer collections within three business days after the total exceeded $250,” the audit finds. “In addition, she did not record or deposit real property taxes timely or remit them to the supervisor in accordance with legal requirements.
“Finally, the board did not audit the clerk’s records,” the audit continues. “As a result, taxpayers cannot be assured that all money collected by the clerk has been properly deposited and recorded and appropriately remitted.”
Woods said the audit findings all relate to technical procedures. All money handled by the her office has been accounted for, she stressed.
“This is all about their (state) procedures and timeliness,” Woods said. “I do my best to follow their procedures, but this is a small office with limited resources. I’ll keep trying to follow their recommendations.”
Woods pointed out she is running for re-election this November. She wondered if the audit was politically motivated.
The audit found that while town policy requires all Monitor Bay camping fees be paid in two installments, Woods accepted partial payments. She also did not have signed contracts for seasonal campers on file.
“Because the clerk did not maintain complete accounting records, it was difficult for her to adequately and effectively track payments and ensure that the campsite fees were paid timely and in full,” the audit reads. “The lack of adequate records kept on file for the seasonal rental of the sites may result in errors and irregularities occurring and not being detected in a timely manner and may also result in the loss of revenue for the town.”